Australia Day event in Dandenong Park

Events in Council Parks and Reserves

Council encourages the community to apply to use parks and reserves for social events and gatherings. Depending on the size of the event, different application processes need to be followed.

COVIDSafe events in 2021

All events in the City of Greater Dandenong must have a COVIDSafe Plan or COVIDSafe checklist approved by the Victorian Government. This is in addition to all the necessary event approvals from other authorities, including Council.

Read more information regarding COVIDSafe requirements

Events with 1-200 attendees

If the event is expected to attract less than 200 people, apply for the casual use of the park, reserve or sports ground. Please note that depending on the type and size of event there may be a fee for parks/reserves hire.

Events with more than 200 attendees

Events attracting over 200 attendees on Council land in the City of Greater Dandenong require an event permit.

To commence an application for an event permit, complete the intention to hold an event form and return to Council within the relevant application deadline. Once this is received, Council will advise the next steps of the application and whether any other relevant event application forms are required.

 

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Event application forms and deadlines

All event applications forms must be submitted by due dates outlined below, otherwise the event will not be approved and may need to be rescheduled to a later date.  

If the submitted event documentation is incomplete or requires additional work, the event may need to be rescheduled to a later date. If that is required, the later date will only be confirmed once all forms are completed correctly. 

You can find forms and fact sheets below in the Additional forms and information section.

Important deadlines

90 days before the event – complete and submit 

Intention to Hold an Event Online Form

60 days before the event – submit the following:

30 days before the event – submit the following: 

  • Event Emergency Procedures 
  • A copy of your Public Liability Insurance or Certificate of Currency (at least $20 million) 
  • Food stalls list with their Streatrader details (for events where food is sold) 
  • Fireworks Notice (for events with fireworks)

7 working days before the event – Ensure food stalls have submitted a 'statement of trade for food ' for the event date (for events where food is sold).

Additional forms and information

Event Emergency Procedure Forms

Examples of the Event Application documents

Checklists and Fact Sheets

Security Self-Audit

Public Liability Insurance (Mandatory)

Events in Greater Dandenong are required to have Public Liability Insurance cover of a minimum of 20 million dollars.

The Policy must cover the event and the types of activities featured in the event; and include the event bump in and bump out time.  The Policy must be underwritten by insurers authorized to conduct insurance business in Australia.  Insurance cover should also cover property, equipment and volunteers.       

The event organiser is also responsible for ensuring that all stallholders, caterers, suppliers, performers, contractors have their own current Public Liability Insurance Policies.