Events in Council Parks and Reserves

The City of Greater Dandenong supports the delivery of community festivals and events. Council encourages the community to celebrate and share their unique cultures and diversity. Council also encourages the community to apply to use parks and reserves for social events and gatherings. Depending on the event, different application processes need to be followed.

If you are organising an event, you must follow current COVID-19 restrictions set out by the State Government. For the latest updates please visit the State Government website.

Preparing for your event

Event Planning

Please have a look at these documents to help you plan your event.

Casual Bookings in a Park or Reserve

Casual bookings are generally low risk events that can be informal gatherings of less than 200 people, picnics, sporting fixtures, or gatherings with little or no equipment. If you believe your event meets these criteria, apply for the Casual Hire of a Park, Reserve or Sports Ground.

Festivals or Events

Events with food stalls, music or fireworks or large events of over 200 attendees on Council land in the City of Greater Dandenong require an event permit.

Event Permit Application

Below is the event application process; if you follow these stages, it should be a smooth process. Please ensure you keep to the deadlines outlined and contact the Festivals and Events team with any concerns or questions you have.

Stage one - 90 days before the event

Submit the following:

Intention to hold an event form

Stage two - 60 days before the event

Submit the following:

Event Application Forms - Event Application Forms Parts A and B - 761KB (ensure that you save a copy of this link before starting it, as you may lose your work if they don’t save it)

Part B of this form is a risk assessment. To assist you to complete the form, an example of a completed Part B form can be found here, Example - Event Form Part B - 3MB

Event Site Plan
Traffic Management Plan (for events with road closures)
Public Liability Insurance or Certificate of Currency of at least $20 Million

Stage three: 30 days before the event

Submit the following:

Event Emergency Procedures – 230KB
Fireworks Notice (for events with fireworks)
Food stalls list with contact details (for events where food is sold)
Ensure food stalls are registered on the Streatrader website. Allow enough time as this can be a lengthy process.

Stage four: Seven working days before the event

Ensure food stalls have submitted a 'Statement of Trade for Food ' for the event date on the Streatrader website

Additional information and forms

Public Liability Insurance (Mandatory)

Events in Greater Dandenong are required to have Public Liability Insurance cover of a minimum of 20 million dollars.

The Policy must cover the event and the types of activities featured in the event; and include the event bump in and bump out time. The Policy must be underwritten by insurers authorized to conduct insurance business in Australia. Insurance cover should also cover property, equipment and volunteers.

The event organiser is also responsible for ensuring that all stallholders, caterers, suppliers, performers, contractors have their own current Public Liability Insurance Policies.